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Product-specific documentation for approvals and audits

Ingredient sourcing often slows down due to missing or outdated documentation, creating delays during internal approvals and audits.

That’s why every certificate and technical file is managed at the individual product level, ensuring the information you review is relevant, current, and directly applicable to the ingredient being evaluated.

Browse all ingredients
Documentation available exactly when you need it

 Access documentation during approvals, quality checks, or audits — without pre-collecting files or chasing suppliers.

Where to find product documentation

Step 1

Each product page includes a dedicated Product Documents tab alongside the product description and attributes.

Step 2

Select Product documents after logging in to view all available certificates and product-specific files for the ingredient.

Step 3

Each document applies specifically to the product, supplier, and origin shown. Click any file to open or download the PDF.

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Why documentation is managed this way

Approvals, audits, and regulatory reviews are done ingredient by ingredient — so that’s how we organise the files behind them.

Linking documents this way means you can:

✓Review compliance information faster
✓Cut back-and-forth during internal approvals or audits
✓Avoid confusion from outdated or irrelevant certificates
✓Compare ingredients like-for-like, with confidence
✓Ask FiFi to summarise or compare files across products, instead of opening every PDF yourself

The result: what you’re reviewing always reflects the product being offered, at the moment you need it.

Certifications & documents you may find

Depending on the product and supplier, documentation under Product Documents tab may include:

Technical data sheets, specifications, safety data sheets, allergen and nutritional information

ISO, FSSC, GMP, HACCP, GFSI standards

Kosher, Halal, Vegan, Non-GMO

HACCP plans, recall and traceability procedures

SMETA / SEDEX reports, CSR statements and environmental policies

Documentation workflows compared

A comparison of how ingredient documentation is typically handled versus product-level documentation designed for approvals and audits.

Traditional approach

Product-level documentation

Request certificates by email → Documentation linked directly to each product
Wait for supplier responses → Immediately available during approvals and audits
Store documents manually across folders → Always relevant to the product, supplier, and origin
Discover missing or outdated documentation late in the process → Reduced approval delays and document follow-ups

Product Enquiry